One system.
Six moving parts.
The HVAC Autopilot System is one build, not a menu. Six automations that answer the phone you couldn’t get to, chase the lead while you’re on a job, fill the calendar, and ask for the review you never remember to ask for. Fixed price, live in fourteen days.
Service 01
Missed Call Text-Back
The second a call goes unanswered, the homeowner gets a text.
Within seconds of a missed call, your number sends a text that reads like you wrote it: acknowledges the call, asks what's going on, and offers the next available slot. The homeowner stays with you instead of dialling the next result. Written in your voice during kickoff, not pulled from a template.
- -Fires in under 10 seconds on every unanswered call
- -Sends from your business number, not a stranger's
- -Two-way - replies land where you'll actually see them
- -After-hours variant with a different tone and promise
Service 02
Automated Lead Follow-Up
Every lead gets chased. None of it is on you.
Website forms, ad leads, phone enquiries - all of them enter a timed follow-up sequence over SMS and email built to the windows that actually convert. It keeps working on day three and day nine, which is exactly when manual follow-up stops.
- -Multi-step sequence timed to real HVAC response curves
- -Stops the moment a human replies - no awkward overlap
- -Separate tracks for emergency calls and quote requests
- -Every touch logged against the lead record
Service 03
Appointment Booking Automation
Your calendar fills itself. No phone tag.
A booking link that reads your live calendar and only offers windows that work - travel time, job length, and your own blocked-out hours included. Confirmations and reminders go out on their own, which is where most no-shows disappear.
- -24/7 self-service booking against your real availability
- -Buffer and drive-time rules so the day still makes sense
- -Day-before and morning-of reminders
- -Reschedules handled without a single phone call
Service 04
Review Request Automation
The ask nobody remembers to make, made every time.
After a job closes out, the customer gets a short, friendly text with a direct Google review link - timed for when they're still happy rather than three weeks later. No awkward ask on the doorstep, no forgetting.
- -Fires on job completion, timed to peak goodwill
- -Direct Google link - no hunting for the right page
- -One polite nudge, then it stops
- -Typically 10-25 new reviews a month
Service 05
CRM Setup & Management
Every lead, customer, and job in one place that stays current.
A CRM configured around your pipeline - new lead, quoted, booked, completed, follow-up due - with every automation writing into it. You don't have to maintain it. It's there when you want to know where something stands.
- -Pipelines built to how your jobs actually move
- -Every call, text, and booking attached to the record
- -Nothing to update by hand
- -Your data, exportable, whenever you ask
Service 06
Monthly Performance Report
One page. Plain English. Numbers you can check.
Every month we send a single page: leads captured, appointments booked, reviews collected, and what it came to in recovered revenue. No dashboard to log into, no vanity metrics. If a month is soft, the page says so.
- -Leads captured and where they came from
- -Appointments booked and kept
- -Reviews collected, running total
- -Recovered revenue against your own average ticket
The parts you never have to think about.
01CRM Platform
The central record. A digital notebook that tracks every lead, customer, and job, and never loses anything.
02Automation Engine
n8n or Make - the invisible wiring that connects your tools and fires actions the moment something happens.
03SMS & Comms Layer
Sends texts to your leads and customers from your business number, in your brand voice.
04Booking Software
A link your customer taps to book. Checks your calendar and only shows times that genuinely work.
05AI Response Layer
Handles the first reply intelligently - answers the common questions, keeps them warm until you're free.
06Reporting
Plain numbers: how many leads came in, how many booked, what the system saved you this month.
Kickoff to live. Fourteen days.
Days 1-2
Kickoff
One 60-minute call. We take your phone system, website, Google Business Profile, calendar, and how you talk to customers. That is the only thing we ask of you during the build.
Days 3-10
Build
We build and connect the whole system in the background. Every message written in your voice. You don't hear from us unless something genuinely needs your answer.
Days 11-12
Testing
Every flow tested end to end internally. Every message reviewed. You get a system that works on day one, not one you help us debug after launch.
Days 13-14
Go-live
A 60-minute walkthrough. We show you exactly what your customers see, make any changes you want, then flip the switch.
One price to build it. One to run it.
Setup
$1,500
One-time setup
Paid once to get everything built and launched.
- Full system build and configuration
- CRM setup and customization
- All automations built and connected
- Internal testing and quality check
- Live delivery walkthrough
- Onboarding and launch support
Retainer
$500
Per month
Cancel anytime with 30 days notice.
- System monitoring and maintenance
- Adjustments as the business grows
- Monthly performance report
- Direct access to our team
- Ongoing optimisation of flows
- Priority response within 24 hours
At a $2,100 average ticket, recovering one or two missed leads a month covers the retainer outright. You're not spending $500 a month - you're spending $500 to stop losing considerably more than that.
What owners ask before they call.
No. We build and manage all of it. You don't log into anything, learn anything, or configure anything. You start seeing calls answered, appointments booked, and reviews coming in.
Fifteen minutes. Then you'll know.
One short call. We'll ask what your average ticket is, roughly how many calls you miss in a week, and how many reviews you have. That's enough to tell you what you're currently losing - whether or not you ever work with us.
Book a 15-minute callBook the call
Fifteen minutes, from your truck if that's easiest.
We do the maths
Your numbers, your market. Not an industry average.
You decide
No pitch deck, no follow-up sequence aimed at you.